⚙️ Calculator Settings & Preferences
📋 Project Billing Information Advanced Mode
💡 Professional Tips & Best Practices
⏰ Time Tracking Tips:
- Use 15-minute increments for legal/professional services
- Track non-billable time for better project planning
- Aim for 70-85% utilization rate for optimal profitability
- Record time daily to maintain accuracy
💰 Pricing Strategies:
- Factor in taxes and business expenses in your rates
- Offer discounts for long-term projects carefully
- Review and adjust rates annually based on market trends
- Use value-based pricing for specialized expertise
❓ Frequently Asked Questions
How do I calculate billable hours accurately?
Billable hours = Total hours worked - Non-billable hours (breaks, admin tasks, etc.). Our calculator automatically handles time increment rounding based on your billing practices (6-minute, 15-minute, etc.).
What's a good utilization rate for consultants?
Industry standards vary, but 70-85% is typically considered excellent. Above 85% may indicate overwork, while below 60% suggests potential efficiency issues or insufficient client work.
How should I handle taxes and discounts?
Our calculator applies discounts first, then calculates tax on the discounted amount. This follows standard accounting practices. Consult your accountant for specific tax implications.
Can I export my calculations for invoicing?
Yes! Export your results as CSV for spreadsheet software or JSON for integration with other systems. The print function creates clean, professional reports for client presentation.
Is this calculator suitable for different currencies?
Absolutely! We support USD, EUR, GBP, INR, CAD, AUD and can handle mixed-currency projects. Each project can have its own currency setting.
How do projections work?
Weekly and monthly projections multiply your calculated totals by the time multipliers you set. This helps estimate recurring project revenue and plan capacity.
🚀 Quick Start Guide
Set your default currency, billing increments, and enable projections if needed.
Add project names, hourly rates, hours worked, and any applicable taxes or discounts.
Hit calculate to see detailed results, analytics, and export for invoicing or record-keeping.